ASSOCIATION MANAGEMENT
Open The Door
Opportunities Happen
ASSOCIATION MANAGEMENT
Open The Door
Opportunities Happen
Association Management
Association Management
WST association management solutions –
provides management and specialized administrative services (up to and including executive management) to manage all aspects of an association’s operations. These services
typically include strategic planning, financial management, executive management, membership development, marketing and public relations, educational and professional development, exhibit & trade show sales & event management, and more.
New Client Transactions
When a business or trade association or professional membership organization chooses WST Global Management as its management partner, we implement a transition plan that builds upon our knowledge of the organization’s culture, history and mission acquired during the selection process. Our dedicated team of transition experts leverage extensive and proven transition processes that provide stability and minimum disruption during this important time, enabling volunteer board members to focus their efforts on strategy. Our turnkey service includes the transfer of knowledge and operational functions as well as the management of one-time transition tasks such as a copy of corporation/LLC in "good standings", project business summary outline proposal, projected profit and loss annual projections, client information sheet (CIS) physical and intellectual property asset inventory and the establishment of the headquarters office infrastructure.
Strategic Event Consultation
What is keeping you up at night? As your trusted partner, WST Global Management only acts after obtaining a complete understanding of your organization's needs, expectations, leadership structure and culture. Understanding your organization is the key to providing you with a partnership and the tools to help achieve your goals. WST advisors, meeting planners, marketing specialists, and account executives are experts that will demonstrate our commitment to your project by providing: strategic thinking, identifying key decision points, and initiating reviews and analysis throughout the lifecycle of any meeting or event. Keeping you engaged throughout the project will help you leverage our experience-driven insights, services and buying power to their full potential. All of these steps ensure that we deliver an engaging, quality experience.
Meeting & Event Logistics Management
Finding the right location for your meeting or event sets the tone for your success. Whether the venue is selected to provide a visual backdrop to a gala dinner, to provide quick and easy access for the attendees or simply to be cost-effective, our extensive relationships with national and international chains, independent locations and exciting venues provides you with a range of choices designed to fit your meeting or event.
WST Association Management
OUR STORY
WST Association Management
OUR STORY
In addition to event management solutions we offer, our Association Management team is dedicated to achieving the missions of the client organizations we serve. WST Global Management is dedicated exclusively to, and are specialists of managing associations; and our primary priority is always to you, our client. We deliver high quality, cost-effective service in managing all aspects of your organization. Our Executive Director and committed professional staff will attentively work under the direction of your Board of Directors and volunteer leaders to accomplish the goals of your organization.
Planning and Logistics
Correspondence via telephone, mail, e-mail, and fax records; timetables and deadlines; pre-and-post conference meetings with vendors, clients and/ or committees; meeting room assignment/setups; food and beverage menus and guarantees; security; protocol and head tables; decorations; entertainment; shipment/delivery of materials
Exhibit, Trade Show Sales & Management
Marketing/sales, prospectus, list development, floor plans, decorating/drayage coordination, onsite supervision, evaluations, exhibitor directory. We can also design special sponsorship opportunities within the program and events and market those opportunities.
Speaker & Program Management
Volunteer/committee support, support to in-house program staff, Call-for-Papers, abstract receipt and processing, proceedings/CD-ROM preparation, speaker coordination, program book and detailed itineraries, and evaluations, post-event reporting, meeting room coordination, specialized AV equipment management, recording and transcription, CEU coordination, and translation services.
Technology Solutions
Advanced technology solutions for planning and implementation – such as webcast meetings, international, multi-time zone gatherings, audiovisual requirements, communications equipment, technical production/staging of events.
Budget Development & Financial Oversight
Budgets, cash flow analysis, competitive bids, reimbursements, vendor bills, financial reports, audits. Handle payments through lockbox deposits, monthly reporting and check and cash disbursements as needed.
Registration & Housing
Guidance on establishing fees; procedures; registration/housing forms; advance/onsite processing; financial and statistical reports; ticketing, badges, conference attendee packets, and rosters; temp staffing
Marketing & Promotion
Analysis of target audience; promotion plans; database/list updating; overall plan for Web and printed pieces/mailers; supervision of mailings, journal listings, ads, programs, signs.
Onsite Logistics
Onsite support and execution; liaison with hotel and all vendors; conference office; room checks; security
Strategic Assessment
Consultation on project viability; master planning and scheduling for efficient time management.
Sponsorship Sales
Marketing/sales, list development, sponsorship benefits development, prospectus; fulfillment
Site Selection & Contract Negotiation
Develop RFPs, negotiate best rates and terms, provide suggested venues based on analysis and customer specification of needs and wants.
Transportation & Tours
Unique tours, companion and youth programs; technical tours; shuttles; VIP transportation.
Travel Programs
Itineraries, lodging and transportation arrangements, per diem payments and reimbursement
Vendor Management
Develop RFPs, identify "best value" provider, provide timelines, deliver oversight and quality control
Web Site Development
Conference-specific informational web site development and management.
Reporting & Wrap-up
Correspondence; bills; registration reports; financial reports; thank-you letters to vendors and speakers; event close-out.
Outsourced Management & Beyond
Outsourced Services
-
Expert Adviser & Leading Practices
-
Costing & Estimating Solutions
-
Strategy
-
Planning & Validation
-
Education Program Development & Management
-
Exhibit, Sponsorship & Advertising Sales
-
Events, Trade Shows & Conventions
-
Financial Management, Accounting & Controls
-
Editorial & Publishing
-
Technology Solutions
-
Promotional Products & Apparel